Pricing
Make no compromises with Eventival Pro,
or save money with Eventival Custom.
Pro
10,000 Euro / year
Powerful, flexible, reliable, complete. Used by most of the festivals you go to.
Or
Custom
Starting at 3,000 Euro / year
For organisations managing databases and hosting occasional events. Not sure you need all features of Eventival Pro?
Included in Eventival Pro:
Print pricing
Data & Event Database (Eventival Basic)
- Get unlimited space to build a secure database with flexible access levels
- Store personal and company data with contacts, links, files and custom fields
- Organise them using predefined and your own criteria and keep track of their current and historic relations
- Create mailing lists and send press releases, newsletters etc. based on tags, queries or other criteria
- Import people and company contacts from spreadsheets or Cinando
- Set up and manage events and guest lists, send invitations and collect online replies in your Visitor Portal
- Exchange information with invitees in your Visitor Portal
- Create customisable online forms with fields of your choice
- Transfer data within the database, export data in various formats, import data based on provided templates
- Manage projects, tasks, checklists and reminders
Accreditation
- Set up online accreditation with free-of-charge or paid accreditation options, manage and approve requests
- Design, assign, print and issue plactic or paper badges with QR codes or barcodes
- Activate the Who is Here list in your Visitor Portal prior to your event and let participant search, filter and set up meetings in the comfort of their homes
Hospitality
- Manage the entire guest invitation process using the Visitor Portal
- Using invitation templates with merge codes, send instantly hundreds of personalized emails
- Keep track of the guests' replies, set flexible deadlines
- Enter, manage and export international travel data and local transfers and pick ups, create drivers' schedules
- Make hotel reservations for your guests, letting them see their details in their Visitor Portal
- Generate, send or print guest itineraries with one click
- Export overviews of guest-related activities
Membership
- Set up various tiers of loyalty programmes
- Sell membership with flexible rates, start dates and durations
Film Database
- Create submission forms for the content you collect (films, film projects, plays, photographs, etc.)
- Collect submissions, charge submission fees and manage discounts
- Import files with film data from spreadsheets or Cinando
- Complete film entries by adding video links, files or pictures
- Assign films to reviewers who review, score and recommend films based on your criteria
- Handle film selection and inform filmmakers by mass mail
- Prepare multilingual content for publication (catalogue, industry guide, etc.)
- Publish film and film guest data on your website using our API and send it to third party platforms (ticketing, VOD, 1-to-1)
Scheduling
- Set up your screening schedule, drag and drop films and program events into desired timeslots
- Avoid potential time, format or other conflicts using sophisticated business rules
- Keep track of screenings, presentations, Q&As, combined screenings
- Store technical and logistical info about film copies
Voting and awards
- Create online voting forms for members of film academies
- Run multiple rounds of voting with different categories per year
Visitor Page
- Create a mobile friendly environment to communicate with filmmakers, guests, volunteers, and reviewers
- Let people relevant to your organisation update their contacts anytime they want
- Let filmmakers submit films and projects, collect payments for online accreditations
- Let reviewes without access to Back Office review and score films based on your criterial
- Invite guests, share with them their travel, transfer and hotel reservation details and itineraries
- Show selected attendees list of participants (Who is Here / Industry list) prior to your event and let them search, filter and set up meetings from the comfort of their homes
- Display film catalogue, screening schedule and festival venues with details of your choice
- Recruit and select volunteers and assign them to posts and tasks
- Create questionnaires and forms and collect answers in your database rather than copy pasting from Google forms
Online Festival Guide
- Set up customizable, mobile friendly templates manageable directly from Eventival (not from your CMS)
- Display selected content as part of your website to the general audience (no need for Eventival Account)
- Display content using several different views and a wide range of filters
- Show film catalogue with details of individual films
- Show event list with details of individual events
- Show screening and event schedule with details of individual films and events
- Show festival venues with a map and attached screenings and events
- Using Eventival API, connect film schedule with a box office system of your choice
What else is included?
- Feature updates
- Unlimited users
- Unlimited editions (to handle multiple events per year)
- Assistance with system setup and data migration
- Online training (from basic data management to in-depth workflow tips)
- Annual onsite training of 3 days (3 nights of accommodation covered by Eventival, travel costs covered by the client)
- Access to Knowledge Base with user manuals
- Online support within working hours and a 24/7 emergency hotline
Subscriptions are annual. All fees are exclusive of VAT.
Frequently Asked Questions
Pricing
What is the subscription period?
The usual subscription period is one year. However, if you subscribe for 2 years, you will get a 10% discount from the total Subscription Fee (paid in full at the beginning of the service period).
What is Eventival Custom and how much will it cost?
Eventival Custom includes all features of Eventival Basic (the starter pack with People, Company and Events databases and tools for data, event and project management, the corresponding features available on the Visitor page, and support services) plus additional features you choose from Eventival Pro. The Service Fee is calculated based on the features you have chosen.
I am not sure which features to select, can someone help?
Take a look at our detailed Feature Overview here. Or, if you want us to assist you with finding “your” kind of Eventival, contact us at info@eventival.com.
What is included in the Service Fee?
The Subscription Fee includes the implementation and usage of the software, online training and support, and regular updates resulting from our clients’ feedback.
What is an additional edition?
Many organizations handle (often simultaneously) more than one event per year, and obviously don’t want the films and events related to these events to be mixed up. You can therefore create separate editions for all events that require it. This means that all your data will be kept in one Eventival, and if you have multiple editions, you will see which people and companies are involved in which films and events based on the editioin you open. You can even open several editions at the same time and work in them simultaneously.
Whether you need any editions at all, only one edition per year (the most typical case), or several editions for your different events, will become clear after the first orientation / implementation call with our staff.
Can I try a demo version?
Yes, we will gladly walk you through Eventival features and workflow in a live demo online. Upon request, we will then give you access to a demo version to play around in.
Implementation
I'm intrigued! What should I do next?
Congrats, you're very close!
Now: please write to us and describe your organisation, festival or event, tell us which database and software tools you're currently using and why you think you deserve an upgrade. Based on that, we will tell you which Eventival solution will fit you best.
Once you've made your choice, we'll send you a price quote, and if we agree on the terms, we'll create your Eventival database and start helping you become its independent and self-confident user.
How long does the implementation take?
It will take a minute to create your Eventival, a couple of hours to set it up (usually during an online call with our account manager), and then a few onsite or online trainings during which you will learn the basics to be able to start using it comfortably. In the meantime, you can open submissions, migrate data from your previous system or spreadsheets. And remember, not everything has to be done at the same time!
How are the trainings done?
Trainings are usually online using screen sharing. We can also arrange an onsite training for which our staff member will come to your office or your festival staff can come for a training course in Prague. The costs for this service are included in Eventival Pro for free (excl. the travel expanses, which are charged extra), in case of Eventival Custom it can be charged extra.
Is there a user guide?
Yes! There is an extensive and regularly updated Knowledge Base full of short articles and videos that is accessible to all authorized Eventival users. It covers all aspects of work with Eventival from the absolute basics to the detailed use cases and workflow tips and tricks.
What kind of support do you provide?
Using our in-built support app, you can send us a message with your question or problem. Requests for support are monitored daily during our office hours Monday to Friday (9:00 to 17:00 UTC + 01) and replied to with no delay, always no later than in 24 hours. In case of emergencies, you may use our Hotline.